Document Controller

Tatu City requires a meticulous Document Controller to coordinate all departments, ensuring that all records are kept securely in the right place and within the appropriate department file archives. This role is responsible for verifying that corporate documents are accurately checked and submitted on time, managing the flow of documentation, and maintaining rigorous digital and physical filing standards.

Key Responsibilities

• Coordinate all departments of the company to assure that all documents are kept in the right place and in the right department file archive.
• Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date.
• Copy, scan, and store documents.
• Check for accuracy and edit files, such as contracts.
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Make sure that all documents have no errors in file names, submissions, etc., prior to sending them to other departments if requested.
• Assist in the preparation of procedures and system packages for document controls.
• Ensure that all documentation meets formal requirements and required standards on time.
• Set the documentation structures, workflows, and planning.
• Check and edit documents for accuracy and compliance while ensuring confidentiality.

Requirements

• Bachelor’s degree in IT, Engineering, or any related field.
• At least 5 years of experience working on construction projects.
• Ability to adapt in a fast-paced environment.